29 May 2020

The 10 intranet warning signs that might mean you need a new platform

You might think that your organisation’s intranet is failing, but could be finding it difficult to put your finger on exactly what’s going wrong if you don’t know the intranet warning signs.

Organisations have become more digital and mobile which, alongside increased staff expectations led by improving technology in their personal lives, means that what was okay for an intranet before, no longer cuts the mustard.

Intranets are about collaboration

Fundamentally, intranets are no longer simply depositories of information – they’re places where your employees should be able to come together, collaborate and exchange information. Through them, it’s easy to monitor, maintain and find documents and data – improving efficiency and productivity.

If you’ve an existing intranet, trying to get the backing from your wider organisation to be able to change it can be hard – as rarely is a new intranet top of the ‘to-do’ list.

To help you to make the case, we see that there are 10 (main) indicators that you’ve got a problem with yours. Read our eBook here on how to implement an intranet in 12 steps

10 intranet warning signs:

    1. You have no intranet strategy or plan for what you’re trying to achieve with it
    2. Less than 50% of your organisation is regularly logging in to the intranet (or you can’t pull that stat)
    3. The content on your intranet is out-of-date, inaccurate, or repeated multiple times
    4. You’ve no collaboration tools, such as social channels, workspaces, or team forums
    5. Not everyone in your organisation can access, edit, or add to your intranet
  1. The user experience on your intranet is poor, it’s hard to find the information you’re looking for or it takes a long time
  2. The management team aren’t posting any news or updates regularly (at least monthly)
  3. Updating, surveying and managing your intranet is time consuming and/or expensive
  4. You’re unable to control and/or edit what content is posted to the intranet
  5. There are lots of business-wide comms being distributed via email If you’re seeing these behaviours regularly in your own intranet, then it’s probably time to assess what you’re doing with yours and why (the latter point being the most important).

If you’re seeing these behaviours regularly in your own intranet, then it’s probably time to assess what you’re doing with yours and why (the latter point being the most important).

It’s time to think about digital transformation

Brennan IT are mid-market experts, specialising in helping medium-sized organisations in Australia to adopt modern technology, such as intranets or digital workplaces, and to digitally transform.

Get in contact with Brennan IT today and find out how we can help you quickly and for a lot less than you’d expect.

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