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Facing challenges with an outdated SharePoint intranet that lacked engagement and structure, Skillinvest, a leading not-for-profit employment and training organisation, needed a modern, user-friendly, and cost-effective platform to serve as a central hub for internal communication and document management. Our team delivered a reimagined SharePoint solution with structured training and change management, ensuring smooth adoption. The result: a highly engaged workforce, streamlined information access, and a scalable foundation for future digital transformation initiatives.
Skillinvest’s outdated SharePoint intranet was failing to engage staff, making it difficult to share information, store documents, and communicate internally. With a workforce of varying technical skills, they needed a simple, intuitive solution that wouldn’t require extensive training. As a not-for-profit organisation, budget constraints were also a key consideration, making it essential to find an effective yet cost-efficient way to modernise their intranet without custom development.
To address Skillinvest’s needs, we implemented a reimagined SharePoint intranet with a user-friendly design, structured document storage, and clear permissions for different teams. A tailored training program and change management strategy ensured staff adoption, helping them understand and embrace the new platform. The solution was built with mobile and desktop compatibility, allowing employees to easily access news, policies, and resources from anywhere. By keeping it streamlined and scalable, we delivered a cost-effective platform that met all their requirements.
Skillinvest’s new SharePoint intranet became a central hub for internal communication, improving engagement and streamlining document management. Staff can now easily access announcements, policies, and key resources, significantly reducing inefficiencies. The structured file system and permissions improved collaboration while ensuring compliance. With strong user adoption and a seamless transition, the project was delivered on time and within budget, laying a solid foundation for future enhancements such as real-time reporting and advanced collaboration tools.
Skillinvest provides education, employment and training solutions across multiple industries, including Automotive, Building and Construction, Agriculture, and Business. As a not-for-profit, they are deeply embedded in the communities they serve, supporting students, apprentices, and businesses. Their existing SharePoint intranet, implemented in 2018, was outdated, hard to navigate, and underutilised. Staff struggled to locate critical documents, leading to inefficiencies. Skillinvest sought a modern intranet that was easy to use, cost-effective, and could support their operational needs.
“The transformation of our intranet has been a game-changer for Skillinvest. Our staff now have a central, easy-to-use platform that enhances communication and simplifies access to key information. The training and support provided ensured a smooth transition, and the adoption rate has been fantastic.”
Jason Maybery
Chief Financial Officer, Skillinvest
Skillinvest’s intranet had become a bottleneck for efficiency. The file structure was disorganised, making it difficult for staff to find and collaborate on documents. Without a dedicated space for internal communication, staff were delayed in receiving announcements, policies, and updates.
The new solution needed to be intuitive and come with structured training to ensure engagement. As a not-for-profit, budget constraints also meant Skillinvest required a cost-effective approach with minimal custom development.
Our team worked closely with Skillinvest to design and implement a modern SharePoint intranet tailored to their needs. Key steps included:
1. Streamlined SharePoint Solution – We delivered a fully functional SharePoint intranet without complex customisations, reducing costs while ensuring ease of use.
2. User-Centric Design – The platform was built with simple navigation, clear document structures, and mobile compatibility to support staff working remotely or in the field.
3. Structured Document Storage – Permissions were established for different teams, ensuring secure and organised access to policies, procedures, and working documents.
4. Tailored Training & Change Management – We delivered live training sessions, documentation, and a champion model to drive adoption, addressing change resistance in the organisation.
5. Project Transparency & Collaboration – A Kanban board was used for real-time project tracking, ensuring alignment between teams and seamless delivery.
The new SharePoint intranet successfully improved Skillinvest’s internal communication and document management. Key results included:
• Stronger User Engagement – Staff quickly adapted to the new platform, engaging with announcements, policies, and resources in a way they hadn’t before.
• Improved Document Access & Organisation – The new file structure eliminated previous inefficiencies, allowing staff to locate critical information quickly and easily.
• Enhanced Collaboration & Compliance – Departments now had clear permissions, reducing confusion over document ownership and improving version control.
• Future-Ready Platform – The scalable solution sets the foundation for further enhancements, such as Power BI reporting and real-time collaboration.
• Successful On-Time Delivery – Despite ambitious initial timelines, the project was delivered ahead of schedule, meeting all key objectives before Christmas.
Skillinvest’s journey from an outdated, underutilised intranet to a modern, highly engaging SharePoint solution highlights the impact of user-centric design and structured change management. The success of this project has paved the way for future digital initiatives, including real-time reporting and enhanced collaboration features.
Moving forward, Skillinvest is well-positioned to leverage their new platform for further operational efficiencies. Our team remains engaged, with opportunities for future collaboration on business intelligence and reporting solutions.
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Partner with us for reliable IT support. Contact us now and find out how we can streamline your IT needs!