On the 23rd of September, Brennan IT conducted a webinar to demonstrate how businesses can build and customise forms in a simple, point and click format using the Nintex Automation Platform.

Below are answers to the questions from the webinar.

1) How does Nintex licensing work with Office 365?

Nintex licensing in O365 has a consumption based pricing model. This gives a lot of flexibility as the you’re not paying for anything you’re not using. If you can provide us with the following information we can provide you with a quote:

  • Number of users
  • Number of workflows (up to10, up to 50 or unlimited)

2) Can we write code in Nintex?

Nintex Workflow can be extended a number of ways.  In fact, most of the workflows I have built, whether they are simple or extremely complex, require no coding. When you think about it, isn’t that what you want from a workflow product?  With Nintex Workflow, there’s an SDK (Software Development Kit) and you can develop custom actions, custom inline functions, web services etc.  It’s very flexible and if you do hit a scenario where you need to add some custom functionality, you can definitely do it.

3) How much can you change the format of the email notifications?

Nintex e-mail notification is html based message so you can tailor the message as you would in Outlook for example.

4) For office 365 installations can you pre-populate fields in the form from the AD user profile (i.e. department)?

Yes, absolutely. SharePoint O365 tenant is generally synchronised to corporate AD(Active Directory) and Nintex can certainly utilise user profile attributes.

5) With Nintex Live, where is the data stored or hosted?

Nintex Live is a hosted service provided by Nintex which extends the capability of the integrated capabilities of Nintex Workflow and Nintex Forms. Nintex Live is built on the Microsoft Azure platform. At its core, Nintex Live works by utilising cloud services which manage and handle authentication, data transfer and storage for both Nintex Workflow and Nintex Forms.

6) Assuming you already have SharePoint, how long does it take to implement Nintex and some basic workflows?

As long as your SharePoint farm is in good health the installation of Nintex Workflow and Forms would take about 4 hours. Based on the Leave Request example in the webinar it would take about 4 hours to design such a workflow. Also you need to allow extra time for testing and release to production.

7) Do Nintex forms support drag and drop to attach files?

Not in the current version.

8) Typically would Nintex workflows and forms be offered to all site designers?

Generally advanced users who are not scared of technology can design processes using Nintex Forms and Nintex Workflows.

9) If you don’t have Nintex Live can you still publish offline forms?

Nintex Mobile (not Nintex Forms) provides offline access which is a real benefit for mobile workers, or commuters with patchy network coverage on their journeys to and from the office.

10) Are Nintex Live forms hosted by Nintex? If so, how is Nintex connected to on-premise SharePoint?

Yes, Nintex Live forms are hosted by Nintex cloud services. For security and access aspects of Nintex Live please refer to this link https://community.nintex.com/docs/DOC-1091

11) Do Nintex forms support Digital Signatures? If not, do you not foresee a need for them?

The CoSign Connector for Nintex is a flexible and efficient solution for administrators who want to add digital signatures to their SharePoint workflow processes. The software enables easy and seamless integration of fully featured digital signature capabilities, including secure signature credentials and graphical signatures, with business processes based on SharePoint.

12) Is there a permissions area for access to Nintex?

Nintex is built into SharePoint so it’s using permission levels set in SharePoint. E.g. to design new Nintex Workflow you need site owners rights and to start workflow on the list item you will need contribute permissions.


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