24 Apr 2017

Out with hosted Exchange, in with Microsoft Office 365

How to empower the workplace of the future

If your organisation hasn’t upgraded to Microsoft Office 365 yet there are many reasons why it should. The way we work has changed, with employees needing to access their email and files from multiple devices, with multiple interfaces, and yet keep everything in sync. Office 365 frees your employees up to work where and where they choose.

If you’re trying to find ways to do more with less and still grow your business, you’re not alone. The aim for most businesses is to lower costs while increasing productivity and delivering strong results. Sometimes finding those incremental improvements can seem like an impossible task but, if you look closely, you can gain efficiencies in places you may never have expected.

For example, while some businesses are holding onto their hosted Microsoft Exchange email environment, others are seeing significant benefits from upgrading to cloud-based email and collaboration environment as well as future proofing their business.

Microsoft Office 365 combines traditional Microsoft Office products such as Word, Excel, and PowerPoint with productivity and built-in security and compliance controls. Because the applications are priced on a per-user-per-month model, you can purchase and deploy services as needed, while predicting monthly costs.

Microsoft Office 365 is a powerful platform that helps to unlock growth for any business. It can deliver significant benefits throughout the organisation, for end users, the IT team, and the business as a whole.

Here are five of the benefits your organisation can expect to see with Office 365:

1. Cost efficiencies
Unlike the old days of purchasing non-refundable licences, Office 365 gives you the flexibility to scale up or down, depending on the number of active users. This means you’ll only ever pay for what you need, making the costs predictable and easy to manage.

2. Productivity and improved user experience
Today’s workers expect workplace flexibility to be the norm. Because Office 365 is cloud-based, staff can work from any location. Employees just need an internet-connected device to access business systems securely; anytime, anywhere.

3. Currency
With Microsoft Office 365, you won’t need administrators dedicated to ensuring your organisations mail server is up and running as this occurs in the background. Unlike traditional mail platforms that require firmware updates and patches to be applied individually to all machines, Microsoft Office 365 updates each application continuously in the cloud. Microsoft Office 365 also stores your organisations data centrally, so employees can always be certain that they’re accessing the latest version of a file. Because there’s no need to email documents to each other, version control and document security issues become a thing of the past.

4. Security and compliance
Microsoft draws on its massive resources to offer a level of security in the cloud that most businesses simply wouldn’t be able to match on their own. The data in Microsoft Office 365 is always encrypted and it is kept in the region where the subscription was first created. This means you can be certain your data will be held in Australia, rather than anywhere else in the world.

5. Scalability
There are different levels of Microsoft Office 365 and the one you choose will depend on your business’s specific needs, the stage of growth your business is in, how many employees you have, and your key priorities. Some plans include mail only, while others have the full Microsoft Office suite, including OneDrive, SharePoint, Skype for Business, and more. Talk to Brennan IT to find out the best plan for your business.

To find out how Brennan IT can help your organisation migrate to Office 365, you can visit http://www.brennanit.com.au or contact us on 1300 500 000

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